Competition Rules - External

Effective from 1st September 2017
DPS reserves the right to reject any entry which does not meet the following requirements×

As of September 2017, a new image upload system was introduced.
Members will now be able to directly upload their images to a dedicated area for each Internal and External Competition, without having to use e-mail (with its unreliable attachment handling).
The upload format is similar to many online salon entry systems.
Upload is very simple (provided images are named appropriately using the DPS Convention).

Members will be immediately able to see that their images have been uploaded successfully!
Competition Secretaries will not need to acknowledge each submission!
Please click on the relevant Internal or External competition button and follow the on-screen instructions.
Please note that correct naming of files is essential for proper upload.

PLEASE SEE THE SEPARATE ENTRY FORM FOR THE ANNUAL (PHOTOGRAPHER OF THE YEAR) EXTERNAL COMPETITION

PDF Entry Forms are available for download here:

https://www.dundeecity.gov.uk/sites/default/files/publications/photographic_2018_entry_form_-_final_0.pdf

Digital files should be named “Your Name_M/C/P_POTY_Image Title.jpg”.

Digital entries (including those to accompany your prints) should be sent to external@dps-online.co.uk, and not to the new digital upload system.

Please label the back of your prints with your DPS Number, Category (Mono or Colour) and the title only.

 

PLEASE USE THE FOLLOWING FILE NAMING CONVENTION FOR EXTERNAL COMPETITIONS (ELENA MAE):

  1. DPS NUMBER (as shown on the member’s syllabus card),  No spaces, using 3 digits  e.g. DPS007, DPS015, DPS123
  2. Underscore (_) as Separator
  3. CATEGORY:
    For POTY Competition enter M for mono print, C for Colour print, P for Digital Projected image, e.g. _M,  _C or _P
    For Elena Mae Competition insert X for Category, as  there is no need to indicate M, C or P….However, the Digital upload system requires an entry of some sort at this point in the file name!
  4. Underscore (_) as Separator
  5. TITLE: Spaces allowed, e.g. _Charlie Chaplin
  6. Examples  for POTY:
    DPS007_M_Charlie Chaplin.jpg
    DPS015_C_Edinburgh Street Performer.jpg
    DPS123_P_Forth Road Bridge at Dawn.jpg
  7. Example for Elena Mae competition: DPS007_X_Mountain Hare.jpg
  8. For External Competitions there is no need for Division (Div1,2,3) info in the file name.
    Failure to correctly name a file may result in its exclusion from the competition.

IMAGES MUST BE JPG IN sRGB COLOUR SPACE.

PLEASE NOTE WE ARE NOW USING THE SPF/PAGB RECOMMENDED MAXIMUM IMAGE SIZE OF 1600 x 1200 PIXELS.

Please note that these dimensions are 1600 in maximum width and 1200 in maximum height.

Only images captured in 3:4 landscape format can be resized proportionately down to exactly 1600 x 1200.
An image captured in 2:3 landscape format resized proportionately down to 1600 wide will be only 1066 high.

Images captured in 4:3 portrait format can be resized proportionately down to 900 x 1200.
An image captured in 3:2 portrait format resized proportionately down to 1200 high will be only 800 wide (800 x 1200)

Square format images can be submitted at 1200 x 1200

Images cropped “free hand” in software are often of irregular proportions. In this case the maximum width for submission is 1600 and the maximum height is 1200.

 

General Conditions of Entry – all competitions

  • All images must be entirely the work of the photographer. This includes all camera work and image editing either in a darkroom or on computer. Printing of images may, however, be carried out by a third party which may be either an individual or a commercial organisation. By virtue of submitting an entry, the entrant certifies the work as their own. The Competition Secretaries have the right to withdraw from a competition any image considered for any reason to be unsuitable.
  • With the exception of The Photographer of the Year Competition, entrants must be fully paid up members of the Society.
  • Entries should be submitted by the close of the Society meeting indicated as “a hand in night” in the syllabus. Submissions after this time may be accepted by the Competition Secretary at his/her discretion, and his/her decision will be final.
  • Any judge who is a member of Dundee Photographic Society will not be eligible to enter any category of the competition that he/she is judging
  • DPS accepts no responsibility for loss of, or damage to, any photograph entered.
  • DPS reserves the right to copy prints and retain digital images submitted to society competitions, for society purposes e.g. projection on competition nights, and for publication on the DPS website. Credit will be given accordingly. Authors will retain copyright of work.

The society may also seek the author’s consent to retain prints and digital images from club competitions as possible entries to SPF and PAGB competitions and local exhibitions.

 

Please note that whilst there are many similarities between the rules for these competitions, there are also some small but important differences (particularly in file naming requirements) and you are advised to read carefully the rules for each competition entered.

 

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1) Elena Mae Competition

  1. Entries must consist of a set of 6 digital images. There is no restriction on the subject matter depicted in each digital image, nor is it necessary to link the set by theme or approach.
  2. Images will be marked out of 20 and the winner will be the entrant with the highest aggregate score.

How to submit your entry – Elena Mae Competition

  • All entries for the Projected digital image categories  should be made via the digital image upload system.

2) The Viking Studios Print Portfolio Competition

  1. The portfolio, which may be in monochrome or colour, must consist of four prints which must be linked by theme or approach. There is no restriction of subject matter.
  2. If the entrant requires the prints to be displayed in a specific order, a hanging plan should be indicated on the back of one of the prints.
  3. It is not necessary to submit digital files for this competition.

How to submit your entry – Viking Studios

Monochrome and Colour Prints

  1. All prints should be mounted suitably on card. The overall size, including mount, must not exceed 500mm x 400mm. There is no minimum size for this competition. Brief technical details may be given on the back of prints and a title should be given for ease of identification.
  2. Entrants must provide the following information on the back of each print entered:DPS number (as shown on the member’s syllabus) and title. Failure to give this information will result in exclusion from the competition. Entrants must not indicate their names. Labels relating to awards from previous external competitions/salons should be removed or covered up. There is no need to submit accompanying digital images

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3) Photographer of the Year Competition

Sponsored by Dundee City Council, this annual competition is organised by DPS and is open to DPS members and the public. Entry forms will be available at the club.

How to submit your entry – Photographer of the Year Competition

Monochrome and Colour Prints

  1. All prints should be mounted suitably on card. The overall size, including mount, must be either 500mm x 400mm or 400mm x 300mm. Brief technical details may be given on the back of prints and a title should be given for ease of identification. You need only label the back of your prints with DPS Number, Category & Title
  2. Print entries must be accompanied by the submission by digital upload of the corresponding digital files to facilitate the projection of images on the competition night. The digital files must meet the requirements (4-10 below) for projected digital image entries. The digital files should be sent by email to external@dps-online.co.uk and not via the digital upload system.

Projected Digital Images

All entries for the Projected digital image categories must be submitted via the digital upload system (see above).
Non members may submit images on CD
Neither the title nor the photographer’s name or DPS number must be visible when the image is projected.

Certificates and Prizes are awarded to First, Second and Third placed images in each category of Mono print, Colour print and Digital Projected image.

The following trophies will be awarded:

  • Dundee Corporation Trophy: awarded to the entry of  three images which best portray Dundee.
  • Robert Saunders Trophy: Best projected digital image taken in a Dundee Park.
  • Fred Duncan Trophy: The best aggregate score.
  • An Entry Form must be completed by all entrants (whether DPS Members or Non-Members). On this form images are identified for entry into the various categories of the competition

4) Digital Audio Visual Competition

The Abertay Award – Sponsored by Joan I. Roy

  • The competition is open to individual members of Dundee Photographic Society. The subject is open. Entries may take any form but must be recognisable as an audio- visual presentation, employing pre-recorded soundtrack and digital photography.
  • The winner will receive The Abertay Award, which he/she will hold for one year, or until the date of any subsequent competition, whichever is the earlier. It must then be returned to DPS.

How to submit your entry – Digital Audio Visual Competition

  1. Entries will be projected using the DPS digital projector and laptop computer using Microsoft Windows. The entry is to be submitted on a CD,  DVD or Pendrive/USB Stick containing an .exe programme, that is, a programme that will run on this equipment with a single click and no extra software. Also acceptable are complete video files such as .avi or .mov that will run without further add-ons. The cursor should not be visible.
    DPS now has software which will enable sequences prepared on Mac to be submitted.
    Further technical information will be supplied, on request by the External Competition Secretary. You may wish to send a test output for testing on club equipment prior to submitting your entry.
  2. Sequences should be no longer than eight minutes from sound or visual commencement to conclusion. Up to two sequences may be entered by any one member. Each sequence entered should contain a title, but the author’s name should not be shown. Title, entrant’s DPS number and duration of the sequence should be clearly identified on the CD/DVD/Pendrive/USB Stick.
    Each sequence entered must be submitted on a separate CD/DVD/Pendrive/USB Stick.
  3. A separate entry form must be submitted for each sequence. All CD/DVD/Pendrives/USB Sticks and accompanying entry forms should be handed in at the club meeting three weeks prior to the evening of the competition. Late entries will not be accepted.
  4. Every effort will be made to show all sequences on the evening of the competition. However, depending on the number of entries and the timings involved, it may be necessary for the judge to make a pre- selection. Entrants will be informed beforehand should this take place.
  5. All images used must be the original work of the author. Each entrant is responsible for ensuring that his/her sequences do not contravene the laws of copyright.
  6. On the evening of the competition, comments will be made by the judge on all sequences shown. The judge’s decision is final.

The trophy will be held by the winner for twelve months. It remains the property of DPS and must be returned at the end of the twelve- month period to any DPS Council member, unless the return of the trophy is requested earlier by the Council.

Resizing Images in Lightroom

Resizing Images in Photoshop

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